Facilities & Office Manager

A literary and entertainment agency working with an eclectic list of clients are looking for a Facilities and Office Manager to join their team on a permanent basis. The Facilities & Office Manager is the lynchpin for the smooth running of the workplace, ensuring that the client provides a safe, welcoming, presentable and brilliantly managed workspace for all staff and visitors.
  
THE ROLE:

• Managing the relationship with Building Management, acting as a point of liaison for any queries, updates, or complaints
• Managing Health & Safety (H&S) within the workspace, remaining fully up to speed on all H&S requirements
• Managing and reviewing a roster of suppliers and various contracts
• Responsibility for office security and physical security procedures
• Resolving any breakdowns or repairs with office equipment and passing on IT issues to the IT team to resolve
• Acting as a Fire Warden and First Aider and managing Planned Prevented Maintenance (PPM)
• Managing all food, beverage, hygiene and stationery suppliers, ensuring that stock levels are proactively managed, replenished and deliveries processed efficiently and autonomously
• Supporting in delivering any major office related projects such as refurbishments or office moves
• Ensuring the office remains clean, presentable, safe and welcoming at all times
• Management of desk booking system and assigning desks to each member of staff in the office, accommodating 'team days' and 'potluck days'
• Maintaining and enforcing office security standards
• Leading Charity and Social Committee in annual selection of charity partner, pulling together a program of fundraising events and activities for staff throughout the year
• Organising company events such as the Christmas and summer parties including booking venues, managing budget, obtaining budget approval & on the day logistics, as well as organising regular company meetings
• Managing a Facilities & Office Management budget, ensuring that credit card bills are checked and reconciled and that spend is within budget

BENEFITS

• 33 days holiday (inclusive of bank holidays)
• Company bonus scheme
• Group pension plan
• Life and Health Insurance
• Season Ticket Loan
• Cycle scheme

  
If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information.
   
At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.