Executive Assistant

Looking for your next step as an Executive Assistant? A fast-growing innovative energy technology company is looking for an Executive Assistant to join its expanding business on a temporary basis. You will be predominately providing Executive Assistant support to its Chief Operations Offcier with complex diary management and travel arrangements, whilst also assisting with any ad hoc administrative duties.


THE ROLE:

• Providing a joined up approach to admin support by ensuring cohesive communication, teamwork and building partnerships with peers to keep the support model efficient
• Working collaboratively with the wider Operations PA/Assistant team
• Setting the standard for ways of working by being a resource for information and processes
• Building partnerships with peers and the Operations PA community to drive clarity within the roles
• Holding meetings to ensure cohesive communication, passdowns and teamwork
• Managing a complex diary
• Creating processes as appropriate to improve smooth running of the COO’s diary
• Keeping up to date with business priorities to support decisions around best use of COO’s time
• Meeting preparation
• Creating travel itineraries and organising travel arrangements as required including trains, flights, hotel bookings, car hire, parking, currencies etc
• Assisting in planning and coordinating leadership meetings, events, Town Halls, team offsites, away days and workshops
• Cost centre management
• Processing and managing expenses, invoices and purchase orders
• Document production and printing (including creating meeting agendas)
• Researching and preparing of documents for executive meetings, including Board meetings, as required
• Assisting with creating and sharing weekly team emails, coordinating presentation decks and coordinating comms with teams

THE ESSENTIALS:

• G-Suite knowledge
• Ability to work in a fast paced environment

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information.
  
At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.