Executive Assistant

The main focus of this role is to provide a high level of support across a wide range of administrative duties to Directors within the London office. The role requires strong organisational skills and high attention to detail. The individual must demonstrate exceptional interpersonal skills and be approachable and enthusiastic yet professional at all times. A proactive attitude is a vital requirement for this role. The successful candidate will have a hands-on attitude and be comfortable working as part of a team but equally under their own initiative. 

THE ROLE:

• Providing high standards of administrative support to the Directors
• Responsible for all aspects of arranging travel and accommodation including coordinating visas, booking flights, hotel accommodation, car transfers and taxis, producing travel packs and itineraries as required
• Diary administration as required including organising internal and external meetings and managing any logistics that may be required
• Handling all aspects of expense processing for Directors. This may include liaising with Directors for receipts or contacting the supplier directly if necessary for missing receipts
• Producing, designing, formatting and collating documents in Word, Excel and first drafts in PowerPoint and/or liaising with the Design team to ensure documents are formatted correctly in line with brand
• Producing correspondence such as emails and letters and liaising with clients over the phone, email and in person (as required), in a professional and efficient manner
• Liaising with other support teams as required e.g. IT, Legal, OM & Facilities and HR, in order to meet the needs of the business
• Helping other Assistants where necessary and providing cover for holiday/sickness
• Completing ad hoc projects/tasks on request

THE ESSENTIALS: 

• Prior experience supporting Directors and teams in a similar professional environment is required
• Strong Microsoft skills essential (good working knowledge of Word and Excel)
• High level of accuracy and attention to detail
• Excellent organisational skills - ability to manage time, prioritise conflicting demands, multi-task and work to tight and structured deadlines
• Ability to learn new systems and processes quickly and the desire to pick up new skills
• Proactive, self-motivated and able to work on own initiative as well as with a team
• Outstanding communication skills (verbal and written)
• Discreet and able to handle sensitive information in confidence
• A ‘can-do’ attitude is essential
• Excellent interpersonal skills - confident, approachable with a good sense of humour