Team Assistant

This is an incredible opportunity to work for a global investment bank as a Team Assistant to support the trading floor on a temporary to permanent basis! 

THE ROLE:

The role is high pressured and client-focused in an exceptionally fast-paced live-work environment, that recruits high-energy, seasoned assistants with demonstrable multi-tasking abilities who are able to hit the ground running with a very strong work ethic.
  
This is a demanding role that requires extensive support from a competent, proactive, motivated, and organized individual.  Experience with competing priorities, demanding coverage, and strong teamwork are key to this role which will be providing support to a team of 20+.  The successful candidate will support at the Partner, MD, VP, Associate, and Analyst levels.

• Extensive calendar management for large teams including MD-Partner level
• Coordinating and scheduling meetings and calls
• Managing a high volume of phone calls and emails, relaying information in a timely manner
• Coordinating room bookings for internal/external meetings and VCs across multiple locations
• Coordinating travel arrangements for the team, including:
• Expense management and preparation
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams in day to day issues, needs, and queries
• Providing phone/holiday coverage for colleagues
• Visa applications
• International flight and accommodation bookings
• Car bookings
• Implementing divisional policies and providing guidance to their team

ESSENTIALS:

• Excellent Microsoft Word, Excel, and Outlook skills
• Able to prioritize a variety of time-sensitive tasks
• Demonstrates dependability and high attention to detail along with the ability to multi-task
• Displays a consistent, professional degree of communication skills in person, on phone, and by e-mail to senior-level executives
• Comfortable working with people at all organizational levels, internally and externally
• Must be a team player that works well under pressure within a changing environment
• Flexible and adaptable to work and support across multiple teams
• Be resourceful and able to use your own initiative in solving issues
• Proactive attitude when managing diaries and workload
• Discretion to deal with confidential business matters
• Positive and approachable demeanor with a “can do, muck in” attitude
• Experience working with large teams in a highly demanding environment is desirable

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.